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Supply chain system, inventory, and procurement system - Yonyou

Yonyou, your best tailor of supply chain system, inventory, and procurement system, standardizes the operation process. Boosts your company's competitiveness and efficiency.

 

Supply chain management is the process and set of activities where the raw material or other components are purchased from the suppliers to produce a product or a service, which is then delivered to the final customer. It covers various components, such as the inventory system, procurement system, and more.

The goal of supply chain system software is to improve the efficiency and performance of a supply chain. The well-timed and accurate supply chain information can help businesses to produce and deliver the number of products that can be sold to the customers. It helps in reducing the wastage of available resources and reduce overall costs.

Improved efficiency rate

When you incorporate the supply chain system in your business, it provides you with an opportunity to estimate the possible demand for your product or service and plan accordingly. Your business’s efficiency rate will certainly go up and there will be less wastage of resources including manpower. You would be better prepared for any change in local or global market conditions, change in customers’ taste or requirements, emergency market situations, varying product life cycles, and more.

Decreased costs

One of the key advantages of implementing tools such as the inventory system and procurement system in supply chain management is that it brings down the cost in different parts of the supply chain. Using supply chain management, businesses can make optimum utilization of available storage space, reduce the number of damaged goods, meet actual clients’ requirements, have better coordination with suppliers and distributors, and so on. All this put together helps in eliminating unnecessary expenditures and make the process more cost-effective. 

Increased profitability

A well-designed and integrated supply chain system can increase your business profit rate. With the innovative tools provided by a supply chain management software, a business has the chance to introduce new technologies in their operations and have a better collaboration within different departments that will surely up the profit margins significantly in the long run.

Fewer delays

Whether it is the delay in the production process or delivery process, it is always a matter of concern for many businesses, especially small and medium-sized businesses. One of the advantages of supply chain management is that you can bring down the delays in any of the processes and improve the efficiency of your supply chain as a whole. 

There are many more benefits of having a well-designed supply chain system that can help your business grow.

Yonyou Services

The supply chain system offered by Yonyou has been designed to improve the accuracy of estimating, advance inventory management, make timely delivery of goods and services, increase production efficiency, reduce various costs, and more.

 

Inventory Management

Get alerts on inventory shortage, keeping track of inventory movements, better decision making, optimizing inventory structure, and more.

Sales Management

Get price quotations, cost of sales, sales order, track order status, shipment details, managing invoicing, generate sales statistics and analysis, and more.

Contract Management

Manage all kinds of contracts, change in contracts, settlement process, reconciliation, and more.

Purchase Management

Manage price inquiry, arrival or orders, identify reorder points, invoicing, purchase settlement, etc. Yonyou helps in managing various kinds of purchases in multiple business types. 

Barcode Management

Helps in distinguishing barcodes, supports fixed and non-fixed length barcodes, allows manual maintenance of barcode files, scans documents and inventory barcodes, etc.

Inventory Accounting

Supports different costing methods, offers 3 accounting methods by department, warehouse, and inventory, estimation of receipt cost, building depreciation provision for inventory, and more.

Remote Application Solution

Access from any remote location using Internet Explorer, print using a local printer, automatic reconnection in case of network failure, centralized management, data security on the network, and so on.

Internal Transaction

Manage transactions such as cross-organization transfer, purchase, sales, consumption summary, and more.

SUPPLY CHAIN MANAGEMENT

yonyou Supply Chain Management Solution

The main functions of supply chain management system is to increase the accuracy of forecasting, reduce inventory, improve the ability to deliver and supply goods, reduce work flow cycle time, increase production efficiency, reduce supply chain costs, reduce overall purchasing costs, shorten production cycle time, and accelerate market response time. Supply chain management primarily comprises contract management, purchase management, outsourcing management, pre-sale analysis, export management, stock management, inventory accounting and GSP quality control.

Interconnected

The connection of things, people, processes and data.

Smart

Data + model + algorithm
Self-perception, self-learning, self-adaptation, self-decision

Agile

High availability and configurable
Flexible to meet the changing market

Rapid

New digital model & rapid response to change to achieve effective collaboration

KEY FEATURES

yonyou Supply Chain Solution supports enterprises to strengthen internal and external management, and build a more efficient supply chain system in all directions.

Inventory Management

 

Provides alert mechanisms on inventory shortage, overstock and safety stock, so when used in conjunction with BI decision-making, it can provide the basis for an enterprises’ departments to make the appropriate decisions.

 

  • To manage stock in/out by batch and to support pegging whole process related with batch number
  •  Complete serial number management through stock in/out. Transfer, defective goods processing and relocation document. In this way, single product is traced by Serial No.
  • To manage inventory by shelf life and to alert guarantee period of inventory and for expired inventory.
  • Compatible to multi-mode of stock count scheme, such as by warehouse, by lot, by inventory classification and by shelf life days.
  • Through application of barcode, the system helps logistic and warehouse easily process transaction operation, lower labor intensity and mistake possibility and improve efficacy of stock in/out.
  • Alert by guarantee period, warehouse count, max stock and min stock, etc. Flexible mode on alert such as informed via email and pop-up message.
  • Analyze stock level by receipt/shipment/stock report, analysis on overstock and shortage of inventory, stock aging and other inventory status, which makes it easy to make reasonable inventory strategy, to facilitate inventory turnover and optimize inventory structure.

Sales Management

 

The sales management provided by yonyou covers quotation, ordering, shipment, and invoicing. It supports multiple sales type including ordinary sales, consigned sales, installment collection, drop shipment, retail, and sales transfer and enables real-time monitoring sales prices and credit.

 

  • Strict price policy in quotation and order, including inventory price, customer-inventory mapping, promotion price and batch discount
  • Simulation on cost of Sales Order quickly and accurately by reference of BOM, material consumption, simulated labor hours and manufacturing expense when Sales Order received.
  • Input/change/search/verify sales order according to the amount/product on the clients’ order, and trace the status of order execution.
  • Generate sales delivery lists and the system will calculate the sales dispatch costs in Inventory Management module.
  • Customer confirmation process management and control after receipt of goods. Shipment confirmation slip is an important sign to indicate SO delivery.
  • Support sales order mode of Assembly to Order and Pick to Order
  • To control credit and period by department, sales person and customer.
  • Reserve goods by order and inventory.
  • Able to trace sales order execution including whole sales process: ordering, delivery, production, invoicing and receipt. Help sales manager grasp order status quickly.
  • Generate various sales statistics and analysis.

Contract Management

 

yonyou SCM help you to manage documents of all kinds of contracts, contract change, contract query, and processes of settlement, collection, reconciliation, and follow-up controls of contract.

 

  • Life cycle management of entire contract including scopes of signing of contract, execution of contract, collection, payment, and etc.
  • Able to define the classifications and properties of contracts in accordance with clients’ applications (vided into AR, AP, purchase, sales and other contract types)
  • Various methods of alarms, when contracts become effective, closed and executed.
  • Directly connect the contract with purchase/sales system which allows full tracking of the contract status

Purchase Management

 

yonyou offers purchase management solution that covers the whole process of managing purchase business in purchase requisition, price inquiry, ordering, arrival, receipt, invoicing, and purchase settlement. It supports multiple business types such as ordinary purchase, VMI purchase, fixed asset purchase, drop shipment purchase.

 

  • Prevent purchaser from taking purchasing price arbitrarily. Enforce strict purchase price policy, such as pricing followed by agreement, historical price and latest price. Control highest purchasing price and actual purchase price comparison.
  • Re-order point purchasing can raise purchase requisition when available quantity is lower than the re-order point.
  • To support purchase a BOM’s whole set material from one or many suppliers.
  • It is a purchasing pattern to allocate purchasing requirements in one or many suppliers.
  • To support raw material purchasing by expanded parts defined in a BOM.
  • Accurately confirm the cost of purchasing with consideration of purchase invoice and freight or other expenses. Checking the purchase invoice and receipt.
  • Analyze the purchase costs, supplier prices and purchase capital ratio, aging, improve purchase business efficiency.

Barcode Management

 

Support the scanning of barcodes with multiple PC-based offline and wireless scanning terminals and offer different scanning solutions for different scanning environments to meet enterprises’ management needs for barcode applications.

 

  • Can distinguish resolution barcodes from master file barcodes and provide the appropriate processing method.
  • Supports fixed length barcodes and non-fixed length barcodes, to meet enterprises’ barcode application requirements.
  • Allowed to manually maintain the barcode master files directly with this module.
  • Multiple hardware applications are supported: For wireless/online/offline (batch processing) applications, this module features simple and convenient interface operations.
  • Supports the scanning of document barcodes and inventory barcodes.
  • Since it supports generation of documents by scanning, it can meet enterprises’ management requirements for fast entry of documents according to physical goods.
  • Picking lists can be generated according to sales shipment docs, manufacturing orders, and subcontracting orders.
  • Location allocation for picking sheets is supported
  • Confirmation of picking sheet by barcode scanning is also supported.
  • Provides a scanning function for associated documents, which enables it to record barcode association.

Inventory Accounting

 

For the accounting of the receipt, issue and inventory of the enterprise’s stocks to acquire inventory consumption information and allocate all inventory costs to relevant cost items and cost objects for the enterprise’s cost accounting.

  • Several costing methods are available, including monthly average, moving average, FIFO, individual pricing and planned price accounting.
  • Provides 3 accounting methods; by warehouse, by department, and by inventory.
  • The system provides three methods for estimation of receipt cost; Back Offset at Beginning of Month, Back Offset upon Receiving Invoice and Make up Variance upon Receipt Doc.
  • “This function exempts a shop that wants to use a material that has been collected but not used up at the end of a month in the next month from the material return procedures by creating a simulated material return form for cost accounting.”
  • This function makes adjustment to documents that have been book kept in current month and makes entry to sub ledgers or the variance account book / the price difference account by means of Issue Adjustment Doc / Receipt Adjustment Doc / System Adjustment Doc.
  • Provides the accrual of depreciation provision for inventory.

Remote Application Solution

 

  • Web mode; login from Internet Explorer and no software installation on the client side required.
  • Print with local printer
  • Support local and server input method.
  • Save the data of application to the server or client local disk drive.
  • Reconnect automatically if network dropped.
  • Centralized management for users and user group
  • Provide operational log
  • Support dynamic DNS
  • Enable SSL encryption for web services and enhancement of data security.

Internal Transaction

 

  • Flexible configuration and setting to fulfill multiple business scenario
  • Plan and schedule cross-organization resources
  • Order handling and monitoring
  • Provides a uniform settlement platform for multiple forms of internal transactions of enterprises. These transactions include: Cross-organization transfer, purchase, sales, picking, finished goods receipt, and consumption summary

Contract Management

yonyou SCM help you to manage documents of all kinds of contracts, contract change, contract query, and processes of settlement, collection, reconciliation, and follow-up controls of contract.

  • Life cycle management of entire contract including scopes of signing of contract, execution of contract, collection, payment, and etc.
  • Able to define the classifications and properties of contracts in accordance with clients’ applications (divided into AR, AP, purchase, sales and other contract types)
  • Various methods of alarms, when contracts become effective, closed and executed.
  • Directly connect the contract with purchase/sales system which allows full tracking of the contract status

Sales Management

The sales management provided by yonyou covers quotation, ordering, shipment, and invoicing. It supports multiple sales type including ordinary sales, consigned sales, instalment collection, drop shipment, retail, and sales transfer and enables real-time monitoring sales prices and credit.

  • Strict price policy in quotation and order, including inventory price, customer-inventory mapping, promotion price and batch discount
  • Simulation on cost of Sales Order quickly and accurately by reference of BOM, material consumption, simulated labor hours and manufacturing expense when Sales Order received.
  • Input/change/search/verify sales order according to the amount/product on the clients’ order, and trace the status of order execution.
  • Generate sales delivery lists and the system will calculate the sales dispatch costs in Inventory Management module.
  • Customer confirmation process management and control after receipt of goods. Shipment confirmation slip is an important sign to indicate SO delivery.
  • Support sales order mode of Assembly to Order and Pick to Order
  • To control credit and period by department, sales person and customer.
  • Reserve goods by order and inventory.
  • Able to trace sales order execution including whole sales process: ordering, delivery, production, invoicing and receipt. Help sales manager grasp order status quickly.
  • Generate various sales statistics and analysis.

Inventory Management

Provides alert mechanisms on inventory shortage, overstock and safety stock, so when used in conjunction with BI decision-making, it can provide the basis to make appropriate decisions.

  • Manage stock in/out by batch and support pegging whole process related with batch number
  • Complete serial number management through stock in/out. Transfer, defective goods processing and relocation document. In this way, single product is traced by Serial No.
  • Manage inventory by shelf life and to alert guarantee period of inventory and for expired inventory.
  • Compatible to multi-mode of stock count scheme, such as by warehouse, by lot, by inventory classification and by shelf life days.
  • Through application of barcode, the system helps logistic and warehouse easily process transaction operation, lower labor intensity and mistake possibility and improve efficacy of stock in/out.
  • Alert by guarantee period, warehouse count, max stock and min stock, etc. Flexible mode on alert such as informed via email and pop-up message.
  • Analyze inventory level by receipt/shipment/stock report, analysis on overstock and shortage of inventory, stock aging and other inventory status, which makes it easy to make reasonable inventory strategy, to facilitate inventory turnover and optimize inventory structure.

Purchase Management

yonyou offers purchase management solution that covers the whole process of managing purchase business in purchase requisition, price inquiry, ordering, arrival, receipt, invoicing, and purchase settlement. It supports multiple business types such as ordinary purchase, VMI purchase, fixed asset purchase, drop shipment purchase.

  • Prevent purchaser from taking purchasing price arbitrarily. Enforce strict purchase price policy, such as pricing followed by agreement, historical price and latest price. Control highest purchasing price and actual purchase price comparison.
  • Re-order point purchasing can raise purchase requisition when available quantity is lower than the re-order point.
  • To support purchase a BOM’s whole set material from one or many suppliers.
  • It is a purchasing pattern to allocate purchasing requirements in one or many suppliers.
  • To support raw material purchasing by expanded parts defined in a BOM.
  • Accurately confirm the cost of purchasing with consideration of purchase invoice and freight or other expenses. Checking the purchase invoice and receipt.
  • Analyze the purchase costs, supplier prices and purchase capital ratio, aging, improve purchase business efficiency.

Barcode Management

Support the scanning of barcodes with multiple PC-based offline and wireless scanning terminals and offer different scanning solutions for different scanning environments to meet enterprises’ management needs for barcode applications.

  • Can distinguish resolution barcodes from master file barcodes and provide the appropriate processing method.
  • Supports fixed length barcodes and non-fixed length barcodes, to meet enterprises’ barcode application requirements.
  • Allowed to manually maintain the barcode master files directly with this module.
  • Multiple hardware applications are supported: For wireless/online/offline (batch processing) applications, this module features simple and convenient interface operations.
  • Supports the scanning of document barcodes and inventory barcodes.
  • Since it supports generation of documents by scanning, it can meet enterprises’ management requirements for fast entry of documents according to physical goods.
  • Picking lists can be generated according to sales shipment docs, manufacturing orders, and subcontracting orders.
  • Location allocation for picking sheets is supported
  • Confirmation of picking sheet by barcode scanning is also supported.
  • Provides a scanning function for associated documents, which enables it to record barcode association.

Inventory Accounting

For the accounting of the receipt, issue and inventory of the enterprise’s stocks to acquire inventory consumption information and allocate all inventory costs to relevant cost items and cost objects for the enterprise’s cost accounting.

  • Several costing methods are available, including monthly average, moving average, FIFO, individual pricing and planned price accounting.
  • Provides 3 accounting methods; by warehouse, by department, and by inventory.
  • The system provides three methods for estimation of receipt cost; Back Offset at Beginning of Month, Back Offset upon Receiving Invoice and Make up Variance upon Receipt Doc.
  • “This function exempts a shop that wants to use a material that has been collected but not used up at the end of a month in the next month from the material return procedures by creating a simulated material return form for cost accounting.”
  • This function makes adjustment to documents that have been book kept in current month and makes entry to sub ledgers or the variance account book / the price difference account by means of Issue Adjustment Doc / Receipt Adjustment Doc / System Adjustment Doc.
  • Provides the accrual of depreciation provision for inventory.

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