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Office automation system - BPM platform & ERP - Yonyou

The Office automation system digitalizes and automates internal workflows, increases productivity, reduces paperwork. Save your time & cost. Keep track of the review process online.

An office automation system is designed to automate and streamline various office operations, including inventory management, accounting, emails, document creations, and more. It is a combination of top quality hardware, software, and network connection. It is used to manage office information and data, which is needed to complete various office tasks and meet business goals. 

Office automation allows businesses to enhance their efficiency and identify ways to increase business profits. Initially, it was simply a data processing tool, which now has become a more advanced platform that can handle a variety of complex business tasks.

Benefits of Implementing Office Automation System

Easy data storage and data manipulation

Using the office automation system, it becomes easy to store and manipulate data. Data manipulation is the process where the data is modified to make it more organized and easy to read. Data storage can include confidential and non-confidential office documents and other records. Businesses can use office automation tools to create and edit documents, spreadsheets, presentations, images, and more. It can make it easier for anyone in the business to read, access, and use information.

Management of data

Data management is one of the key constituents of the office automation system. It provides a strategic edge for businesses by streamlining the stored data and information. It helps businesses manage various objectives within the office. They can schedule programs, set reminders, and do task management amongst others. It provides business with the opportunity to track the progress of the business without any trouble.

Sharing of information

Office automation makes it easier to store, manipulate, and exchange data within and outside the organization. Users can send or exchange documents, files, or information through electronic transfer. All this can be done within seconds and it allows the employees to work together in real-time and improve their productivity.

Achieving a high level of accuracy

With the office automation system in place, it becomes easier to maintain the accuracy of data. Computer systems and software work as good as a human brain. Indeed, it can be said that they offer more accurate and error-free results in everyday business processes. Office automation software is more reliable and reduces the probability of errors without human intervention.

Saves time and better utilization of resources

Businesses can save themselves a lot of time, money, and paperwork using office automation. It can complete the most complex tasks in a few minutes, which earlier took several hours and lots of resources. With the application of the latest technologies and network communications, businesses can work beyond the restrictions of their geographical location. As a result, they can save both time and money and focus more on improving the productivity of their business. 

Yonyou and Business Process Management (BPM)

Yonyou’s BPM platform systematically incorporates ERP, resulting in better work collaboration, document management, performance management, easier scheduling, access from mobile, etc.

Core Office Automation Services

●Enterprise Portal for information organization

●Organization Model with flexible configurations

●Active workflow and interactions within the organization and flexible management of business practices.

●Centralized document management for the easy sharing of information within the organization.

●Better workflow management 

●Manage your own business schedule, work plans, and projects.

●Make your end-to-end meeting arrangements, manage pre-meeting preparations, and monitor document distribution after the meeting.

●Access all the office automation tools through a mobile app, get notifications, view reports, collaborate with others from any location, and more.

●Manage important official documents under government regulations and guidelines.

●Share news, events, and discussions concerning organization on a single platform to provide easy access to others in the enterprise and keep them updated.


Business Process Management (BPM)

Platform Introduction

The BPM platform comprehensively integrates with ERP, providing collaborative work, e-form, digital approval flow management, document management, employees performance management, meeting arrangement, mobile office etc.


Approval Flow Management

Access all the key functions through the mobile app to receive notifications, approval applications, view reports and most importantly- collaborate with others on the go!

Eform & Workflow

Create smart forms to support workflows. Allow various operations such as form creation, table structure configuration, real-time approval management and analytics.

Collaborative Work

Dynamic Work flow engine to facilitate the interactions between individuals and enable flexible management of internal processes.


Document Sharing Center

A centralized document management and sharing center to promote knowledge sharing within your organizations.

Organization Model

Define complex organization structures through flexible configurations.

Schedule Management

Build, manage and share your own business calendar, work plans and projects easily.


Meeting Arrangement

Streamline the end-to-end meeting process, from meeting arrangement, premeeting preparation to post-meeting document distribution.

Enterprise Portal

Present organizational information and provide a workspace from a single-entry point to everyone in the company.

Document Management

Manage important official document digitalization such as company policies, government regulations and classified documents in accordance with the government requirements.

Company Culture Building

Publish news, events and discussions on a single platform to connect talents and ideas within organization for building the enterprise culture.


A customizable enterprises portal can be set according to the preference of enterprises. An unified platform of sharing data, information, apps and related resources. By showing and processing different events and information, it connects end users.

Workflow Approval Management Centre

The entrance of daily work. You may send internal e-mails, submit applications, handle approval process, automate workflows, communicate across departments and query authorized information.

yonyou OA Office Automation Personalized Portal


All kinds of data, such as internal approval flows, application status, can be shown in graphics. You can be timely informed of any business change.

yonyou OA Office Automation Business Data Portale

Login Page Designer

Login Page Designer is able to impress you by providing different styles of slideshows.

yonyou OA Office Automation Login Page Designer 

Company Portal

An unified portal of company internal information. Company news, information, bulletins and announcement is open to all staff for in-time query and knowledge sharing.It is an important carrier of corporate culture and can strengthen the connection between staffs.

yonyou OA Office Automation Company Portal


A replacement of internal e-mail and traditional paper approval flows. Contract approval, reimbursement, leave applications, recruitment, expenses, procurement, work report and other daily approval flows can be processed on a single platform. All processed workflows can also shown in graphics making them transparent, controllable and achieving a paperless office.


Internal and external events will be timely and quickly transmitted to every corner of enterprises.


The platform simulates manual document and files handling, which makes sure an efficient and secure document sharing.


Support mobile application and approval centre. Support Android and IOS system. You can undergo any business process anytime, anywhere.


Support Demand of Worldwide Clients

Various System Environment



Contact us 

for a tailor-made solution

Hotline: +852 3907 3038

E-mail: [email protected]

Yonyou (HongKong) Co., Ltd