Faced with the rapidly spreading Wuhan pneumonia epidemic, many companies have issued notices delaying the resumption of work and have implemented measures allowing employees to work from home to reduce the further spread of the virus.
Although the epidemic is raging, how can HR accurately grasp the situation of company employees when planning for the resumption of work after the epidemic? How to manage employees effectively during the delayed resumption of work? How to effectively carry out work afterward? To address these thorny issues, Yonyou has summarized five usable prevention and control strategies to help HR easily plan for post-epidemic work.
I. Conduct Virus Prevention and Control Publicity
During this extraordinary period, HR should closely monitor the development of the epidemic, refer to the advice of official media from different health organizations and authoritative experts, promptly release information on the epidemic, publicize the company’s epidemic prevention and control measures and emergency response team’s prevention and control measures, and notify every employee.
II. Online Assessment of Employee Health
HR not only needs to promptly and accurately convey government policies and the latest epidemic information to employees, but also needs to understand the various aspects of employees’ lives in advance, especially the health status of employees in areas severely affected by the epidemic. Before resuming work, HR can use online surveys to collect data on employees’ cities, health status, holiday travel, and return plans. This real-time monitoring helps companies quickly grasp the current situation of their employees and respond accordingly.
III. Effective Office Management During Delayed Resumption of Work
HR should promptly communicate the company’s delayed resumption of work notice and the resumption date to employees, facilitating changes or refunds of train and ferry tickets. During the delayed resumption period, HR should maintain accurate records of mobile check-in/out for employees working from home. This will help employees feel like they are back at work while allowing department managers to monitor employee activity and facilitate attendance calculations after work resumes.
During the work-from-home period, employees can communicate online instantly through video conferencing, live streaming, online instant messaging, and email, enabling efficient collaborative work.
IV. Effective Management of Leave and Attendance During Delayed Resumption of Work
HR can adjust work calendars according to the company’s work arrangements during the delayed resumption of work. Once the work calendars are maintained, they can be assigned to corresponding employees to help the company accurately calculate employees’ leave and attendance during this period.
If a company needs to readjust its staffing arrangements during the extended work resumption period, HR can use various methods in the Yonyou NCC HR Leave and Attendance Management system, such as periodic scheduling, importing/exporting schedules, and manually editing schedules, to adjust the original staffing arrangements in a timely manner.
In addition, the catering and hotel industries, which have particularly high requirements for the precision and real-time scheduling of staff, need leaders to make adjustments to department employees anytime and anywhere. In this case, the mobile “department scheduling” is the perfect solution.
V. Design and Implement Temporary Employee Benefits
Unlike regular corporate benefits, during this extraordinary period of a raging pandemic, HR can design and implement temporary, targeted employee benefits. Examples include: providing employees with free protective equipment such as alcohol, masks, thermometers, and gloves; offering professional psychological counseling to employees experiencing anxiety, fear, or depression due to the pandemic, guiding and inspiring positive emotions; and providing targeted empowerment to employees during the extended work resumption period, offering business training and professional skills enhancement courses through dedicated knowledge empowerment platforms and online lectures.
On this battlefield without gunfire, medical personnel are fighting day and night on the front lines of the epidemic, saving lives. During this pandemic, HR should also shoulder the responsibility, remaining online, concerned about employee health, and ensuring the company’s normal operation after the holiday. We hope that HR departments of all companies will leverage the assistance of the Yonyou HR system during the extended work resumption period to achieve epidemic prevention and control and employee health management, working together to win this battle against the epidemic!
